Opening Date: August 19, 2024
Closing Date: September 03, 2024
Job Title: Office Support Coordinator/Loan Administrator
Salary/Wage: $17.56 – $22.04 per hour ($36,526 – $45,835)
Location: Lincoln City, Oregon
Classification: Non-Exempt – Part Time, 25 hours per week
Introduction
The Siletz Tribal Business Corporation’s (STBC) mission is to serve the Confederated Tribes of Siletz Indians by identifying, attracting and supporting business growth and employment activities. The Office Coordinator/Loan administrator will administer the Siletz Revolving Credit Program and provide accounting, office, and administrative support to the enterprises and properties.
Requirements
Associate’s degree (with course work in business or finance preferred) and two years clerical and/or accounting experience – OR – an equivalent combination of relevant education and experience in business, clerical or accounting activities. Three (3) years exposure working with/in general accounting cycle functions. Use ten-key and other office equipment. Read and understand financial reports. Occasionally work evenings and weekends. Outstanding communication and interpersonal skills. Excellent organization and time management skills. Multi-tasking aptitude. Proactive problem solver. Proficient Microsoft Excel experience. Attention to detail. Excellent writing skills.
Duties
Accounting Duties
The Office Coordinator/Loan Administrator receives and documents client payments, including leases, rents, STRCP payments and other receivables. Performs Accounts Receivable. Reconciles daily POS RV sales and prepares report for recording in the accounting system. Prepares deposit paperwork and deposits at the financial institution. Photocopies check and bank deposit receipt for files. Create and code Accounts Payable check requests. Reviews check requests for accuracy and timeliness, obtains necessary signatures and sends to CTSI for processing. Assists, as necessary, with year-end close and preparations for auditors. Reconciles petty cash monthly. Coordinate with Accounting for any customer or vendor changes.
Performs all aspects of Siletz Tribal Revolving Credit Program (STRCP) as Loan Administrator.
Submits monthly credit file to Transunion. Obtains Transunion File for loan applicants; resolves disputes. Prepares loan documents to STRCP Board Meetings; processes loans after STRCP Board approval. Schedules and supports STRCP meetings, takes and prepares minutes for the STRCP Board. Restricts access to protected accounting and STRCP loan information.
Office Administration
Coordinates office coverage for breaks, lunches and vacations. Prepares correspondence, copying, and faxing. Maintains Emergency Preparedness supplies.
Other
Assists management with tasks related to managing the commercial property portfolio and the enterprise operations as other duties as required.
All new employees will be evaluated after completing their first six months of employment. After that period, all Employees will be evaluated on an annual basis.
How to Apply
All applicants must submit a Tribal “Application for Employment Form”, found here:
Applications must be received by the closing date of this announcement to receive consideration.
TO RECEIVE CREDIT FOR TRAINING OR EDUCATION, DOCUMENTATION MUST BE PROVIDED.
If applying for more than one position, separate applications will be required for each position.
Send Applications To
Confederated Tribes of Siletz Indians
Attn: Human Resources Department
P.O. Box 549
Siletz, OR 97380
Fax number: 855-573-1032
Human Resources: 1-800-922-1399 ext. 1274
Website: www.ctsi.nsn.us
Email: hrdepartment@ctsi.nsn.us
Conditions of Employment
All employees are considered “at-will” employees, meaning STBC or the employee may terminate the employment relationship at any time with or without cause or notice.
The selectee will be required to submit to a urinalysis to screen for illegal drug use before employment.
May need to provide DMV Driver Record and proof of Automobile insurance.
The Tribe’s Indian Preference Policy will apply. Tribal government will not discriminate in selection because of race, creed, age, sex, color, national origin, physical handicap, marital status, politics, membership, and non-membership in an employee organization.